Acharya’s Bangalore Business School shares valuable inputs on time management, task planning, balancing life, managing crisis and achieving your goals.
What are the common problems that all of us face when we miss deadlines and are running behind on our schedule?
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I am too busy, I don’t have time
I am not happy with my life
I don’t feel I have achieved anything this year
I don’t have control on my life
I wish I had more than 24 hours in a day, so that I can get more things done.
It’s important to balance your life. One needs to recognize each aspect of life, and needs to find enough time for family and personal life. Success in professional life must not come at cost of the personal life. Almost 80% of our day is spent at work.
Time management is all about “doing the right things” and not about “doing things right.” One needs to be in control of his/her life and not driven by circumstances. Enjoy the journey of life in the moment of present; there is no perfect day in future. Whatever it is, it’s in this moment.
What do you want to in next 5 years?
Long term goals
A goal is anything that you want to accomplish in your life. You should have a bucket list. Suppose, you had only 6 months to live, what are the things you would want to do? Moreover, it is not enough to have goals in mind, put them down on paper, like an agreement with yourself.
Creating To Do Lists
You need to define daily list of tasks. It should have a prioritization of tasks in order of importance. This list should be prepared before you start the day, and there should be a review at the end of the day, and mark them as Completed, Transferred, Abandoned and In Progress. This investment of 15 minutes of your time everyday will be greatly beneficial.
Prepare Slides for PPT
Collect Attendee info
Add Slides to network
Confirm to manager about tomorrow’s plan
Achievements are not just major events that happen, you need to make every small step your achievement. Maintaining good health is also an achievement, similarly there can be daily, weekly, monthly and yearly achievements.
There will be crisis situations, interruptions and procrastination from your own end as well, but it is important to overcome obstacles with simple steps. This is like playing the Game of Basketball and shooting for your goals. Interruptions can be in form of a phone call or personal conversation or emails. Ensure that you have no-interruption periods, like Closed Door policy, Phone off the hook etc.
Being proactive and not reactive is the key to handling crises. Maintain a crisis log. Nothing is worth being reactive, you need to prevent crisis by managing important but not urgent tasks on time.
Remember, if you are only reactive, someone will replace you at your job.
If we wait for the moment when everything, absolutely everything is ready, we shall never begin
You need to be honest to yourself. Understand how much time it takes to do a task, because not all tasks take same time. Prioritize tasks and don’t be a last minute decision taker. Gather information for a task well in advance.
Get up 15 minutes early
Make time for ‘yourself’
Understand your ‘effective time zone’
Deal effectively with interruptions
Update your to do list daily
Do not over-schedule
Keep your list in sight
Delegate, if possible
Get Organized: paper, e-mail
Do difficult tasks first
Some Useful Tips
Start doing a task analysis for 3 months tasks and try to find out inferences. For example, you may notice that, only 65-70% of planned activities were completed during each month. Only 20% of planned activities are transferred at least once. Only 10-12% of activities are abandoned and so on.
Maintain a time kit which will act as a source for everything, including goals, tasks, expenses, Phone-book, Ideas/notes and so on.
Remember, even your chaos has to be organized. If you fail to plan, you plan to fail.
Keep visiting this space for more of such valuable lessons of life from ABBS.
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